Trainee

The European Investment Fund (EIF) is seeking to recruit for its Strategy Office - Project and Digitalisation Coordination Division at its headquarters in Luxembourg, a Trainee – Project and Digitalisation.

Duration: five (5) months & Starting date: May 2024

Specific Post Environment:

The European Investment Fund (“EIF” or the “Fund”) is Europe’s largest asset manager combining a policy mission and return objectives, with presently EUR 128 billion assets under management, funded by EIF’s own resources and by third party mandates from different funding sources: the European Investment Bank (“EIB”), the European Union (“EU”) represented by European Commission (“EC”), Member States (“MS”), and private institutional investors.

EIF is currently undergoing a digital transformation being delivered together with the European Investment Bank in the form of an EIB Group Digital Transformation Programme (DTP). The Project &Digitalization Coordination (PDC) Division, in which the Trainee will work, is the central hub within EIF for the implementation of this programme, with the purpose to:

• coordinate the EIB Group DTP for the EIF and to support the implementation of modern applications and solutions throughout the EIF;
• identify opportunities for technological advancements and to foster the emergence of new ideas on how to optimise operations and make them as lean and automatised as possible; and
• support different teams in conducting comprehensive assessments of their processes, offering expertise on refinement strategies for enhanced efficiency and effectiveness.

Overall objective:

The Trainee will primarily contribute to improving the project management methodology, artefacts and tools and to inventorying, assessing and processing new requests for new digitalisation, innovation and process optimisation initiatives.

Responsibilities:

Under the guidance of a Senior Officer, you shall contribute to:

• Support PDC in the further development and maintenance of project management methodology, artefacts and tools;
• Support PDC in the creation and maintenance of project charters and further project documentation;
• Support PDC in the analysis and optimisation of business processes. Identify bottlenecks and inefficiencies, as well as areas for streamlining;
• Assist in organizing team workshops or brainstorming sessions;
• Track project progress using tools like Gantt charts or project management software;
• Suggest improvements and assist in implementing changes.

Expected outcome:

• Update inventory of projects and digitalisation initiatives;
• Update project management methodology, artefacts and tools;
• Create project charters, scope statements, stakeholder registers and other project artefacts;
• Create proposals for business process optimisations;
• Create visualizations, status reports and meeting minutes to communicate insights, and follow up on action items.

Qualifications:

• University degree in Business, Economics, Computer Science, Engineering or related subjects;
• A first relevant professional experience notably consultancy or banking would be an advantage;
• Knowledge and understanding of EIF’s mission and activities.

Competencies:

• Strong analytical skills;
• Good drafting and synthesis skills;
• Fluency in English; knowledge of further EU languages will be considered an asset;
• Good interpersonal skills, open-minded and resilient;
• Demonstrate proactivity, capability to work autonomously under given objectives and organise own work effectively even under time pressure;
• Attention to detail.

Deadline for applications*: Tuesday, 26th March 2024

We are an equal opportunity employer, who believes that diversity is good for our people and our business. As such, we promote the inclusion of suitably qualified and experienced staff without regard to their gender, age, racial or ethnic origin, religion or beliefs, sexual orientation/identity, or disability.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIF Recruitment team Recruitment@eif.org who will ensure that your request is handled.

By applying for this position you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorized disclosure of any information or any damage to the EIB Group reputation.

• Due to high volume of applications, only candidates selected for interviews will be contacted.