Secrétaire Administrative / Communication Part time (F/H)

The company

adwäisEO is a fast-growing company, leader in the sector of it services related to the Space Ground Segment. Our clients are Space Agencies (i.e. ESA and Luxembourg Space Agency), public space organizations (i.e. Mercator, Copernicus) and private companies.

Among our projects: the biggest collaborative ground segment of Europe (www.collgs.lu) and Data Archival, Management and Processing Services (DAMPS) for ESA (www.damps.info ), the systematic production of Sentinel 3A data.

The position

To face the constant growth of our company, we are looking for an Administrative & Communication Assistant FR/EN.

Within a fast-paced and challenging environment and as part of a dynamic team your main role will consist in supporting and facilitating every aspect of the Administrative Team business tasks, as well as providing administrative & communication support, while maintaining a high level of confidentiality of information at all times.

Contract type: Full-time, 40 hours/week, 5 days/week, Permanent contract.

In this regard, your main responsibilities will include the followings:

Administrative role:

· Managing incoming phone calls

· Welcoming visitors

· Writing letters, emails etc. in French and English

· Various administrative tasks (filing, archiving, keeping files up to date, follow-up tables, ordering office supplies, preparing supplier orders, etc.)

· Helping to organize meetings and events

· Interacting with clients and service providers on administrative matters

· Managing all daily administrative tasks necessary for the smooth running of the company’s activities

Communication role:

· Maintaining the companys communication tools up to date (website, LinkedIn, twitter)

· Helping to create communication content

· Helping to create marketing materials (business cards, flyers, roll-up etc.)

Must Have Requirements

· You hold a diploma related to administration, secretarial support or assistantship;

· At least 5 years of proven experience in a similar position ;

· Excellent command of new technologies and current communication tools;

· Excellent level of English (C1).

· Being a European Union citizen or having a valid work permit for Luxembourg

Your profile

· You have an irreproachable presentation

· You have excellent communication and interpersonal skills

· You speak English and French fluently (mandatory)

· You are organized and able to handle a variety of requests, often within very short deadlines

· You have excellent time management skills and the ability to multi-task and prioritize work

· Reliability, commitment and discretion are amongst your key qualities

· You are autonomous, able to anticipate and take initiatives

· You pay attention to detail and have problem solving skills

· You are service oriented and show availability

· You have a good stress management

· You demonstrate team spirit (small structure) / versatility / adaptability

· You demonstrate creativity

· Experience with graphics software (e.g. CorelDraw, Photoshop, etc.) is a plus;

· You are proficiency in MS Office - Word and Excel documents formatting, PowerPoint presentations

Only applicants who strictly meet the above criteria will be contacted.

What we offer

· A professional, stimulating and human working environment in IT & Earth Observation Data sector based on a proximity management

· A real possibility of evolution depending on your involvement in your work;

· Lunch vouchers;

· Canteen;

· Bonuses;

· Fitness room + shower;

· Pleasant premises in the heart of the Luxembourg countryside

· Free parking spaces

Job Types: Full-time, Permanent

Pay: €3,000.00 - €3,700.00 per month