Executive Assistant - 1-year Fixed Term Contract, Global Transportation Services (GTS)

• Bachelor’s degree or equivalent education preferred
• Executive Assistant experience providing support for directors or senior level executives preferred
• Fluent in written & spoken English
• Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast-paced environment
• Advanced MS Office knowledge (Word, Excel, Outlook, PowerPoint)

This is a 1-year fixed term contract for a maternity replacement.

Amazon is seeking a skilled, motivated and customer obsessed Executive Assistant with a history of high performance to support multiple Directors within the EU Global Transportation Services organization based in our EU headquarters in Luxembourg.
This business is experiencing fast growth and expansion throughout Europe and so a candidate with a Day 1 mentality is essential.

The successful candidate will work closely with other Executive Assistants throughout the organization, and the wider company. You will possess the ability to complete high volumes of tasks, varying projects, and organize important events through planning accurately and efficiently with little or no guidance. You will be able to react with the appropriate level of urgency to situations that require a quick response or turnaround. You will be comfortable taking action without having to know the full picture and will efficiently solve difficult or complex problems that affect people within the department or other related groups.

You should ideally have knowledge and experience of working with a global team across multiple time zones, languages and exposure to international cultures. The ability to meet tight deadlines, work in a highly ambiguous environment and switch gears at a moments notice is a requirement. Candidates should demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly.

High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is required. In addition, exceptional written and oral communication skills, high attention to detail, bias for action and detailed planning and organizational skills are a must. Excellent knowledge of Microsoft Office and Outlook tools is also required.

This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities.

The position will be based in Amazon’s EU Headquarters in the vibrant city of Luxembourg. The Grand Duchy of Luxembourg is a diverse and multicultural country located in the heart of Europe, bordered by France, Belgium and Germany, with a total population of around half a million. Luxembourg has Luxembourgish, French and German as national languages, with English spoken by the large number of expatriates living there, and most locals. Luxembourg is known for banking, steel and a number of EU institutions, plus an increasing number of technology-centric organizations. Luxembourg boasts a rich cultural scene and a high standard of living. http://www.promoteluxembourg.com

Key job responsibilities

• Complex calendar management and scheduling of internal and external meetings
• Managing travel bookings
• Handling expenses
• Multi-tasking during ad hoc projects and ensuring successful follow up of action items
• Preparing documentation for meetings
• Assisting with a wide variety of day to day administrative tasks on behalf of the Directors
• You will be responsible for organizing the Directors agendas and ensuring the smooth-running of their work in an ever-changing environment where priorities can change rapidly

We are open to hiring candidates to work out of one of the following locations:

Luxembourg, LUX

• Superior attention to detail and ability to meet tight deadlines
• Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
• Strong organizational, communication and interpersonal skills
• Strong analytical skills
• Demonstrated ability to design and improve processes
• Ability to prioritize and handle multiple assignments at any given time
• High level of integrity and discretion
• Ability to work effectively with minimal supervision

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.