Office Manager, Luxembourg Office
Welcome to the Latest Job Vacancies Site 2024 and at this time we would like to inform you of the Latest Job Vacancies from the AIMCo (Alberta Investment Management Corporation) with the position of Office Manager, Luxembourg Office - AIMCo (Alberta Investment Management Corporation) which was opened this.
If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Office Manager, Luxembourg Office - AIMCo (Alberta Investment Management Corporation) below matches your qualifications. Good Luck: D
Reporting to the Head of Luxembourg, the Office Manager will provide support to the Luxembourg AIMCo team and will work closely with our Canada, New York,…...
- Support company operations by maintaining office systems and supervising staff.
- Manage reception in-person, including but not limited to organizing of meeting rooms, arranging catering, booking taxis. Manage schedules, and calendars to ensure continuous lobby services and schedule adequate coverage.
- Manage incoming & outgoing mail and e-mail (receive, distribute, file, send and track) communications and various correspondences.
- Support the Directors and the team with calendar management, organize meetings and make travel arrangements (transportation and accommodation). Assist the executives when visiting the office.
- Organize the office layout, order stationery and IT equipment when necessary.
- Maintain the office condition and arrange necessary repairs. Organize annual maintenance.
- Partner with HR to update and maintain office policies as necessary.
- Coordinate with IT department on all office equipment.
- Organize office operations and procedures. Ensuring that health and safety policies are up to date. Maintain office security by following safety procedure and controlling access via the reception desk.
- Manage contracts and price negotiations with office vendors and service providers. Report expenses and control invoices.
- Manage office budget, databases, ensure accurate and timely reporting.
- Assist in the onboarding process for new hires.
- Address employees’ queries regarding office management issues (e.g. stationery, hardware…).
- Liaise with facility management vendors, including cleaning, catering and security services.
- Plan in-house or off-site activities, like parties, celebrations, or lunches (e.g. for quarterly board meetings).
- Support the team with maintaining corporate records and files (electronic and paper) for portfolio companies.
- Assist with scheduling board meetings.
- Assisting with Compliance and KYC related matters (i.e. structure chart update, KYC forms etc).
- Supporting the accounts payable function.
- Assisting with filing of corporate records (electronic and paper); may include filings with the Trade Register and UBO Register .
- Coordinating and obtain signatures, arrange for documents to be sent to the right parties in a timely manner.
- Assist corporate team with simple corporate tasks when needed
- Assist with notarization and legalization of documents
- Assist with coordination of sending documents to Luxembourg Authorities
- Minimum of 2 year’s relevant experience is required.
- Experience in an investment/asset management, financial or trust services, or domiciliation services company is an asset.
- Fluent in written and spoken English; Fluency in official Luxembourg languages (French, German, Luxembourgish) is an asset.
- High School Degree or Diploma.
- Experience working with external parties is required; experience with external advisors, asset management companies, auditors, law firms, tax advisors is an asset.
- Proficiency in using Microsoft Office software including Word, Excel, Outlook, etc. is required
- Hands-on experience with office equipment (e.g. printers) is an asset.
- Experience processing accounts payable is an asset.
- Ability to work independently to accomplish assigned tasks, with a focus on continuous improvement and drive towards operational efficiencies.
- Strong organizational, multitasking and time management skills, with the ability to prioritize and meet required deadlines.
- Strong communication skills and the ability to work well with others.
- Analytical mind and ability to solve problems.
- Flexible and client focused approach.
- Comfortable working within a small office environment.
- High confidentiality awareness is essential.
- Initiative, drive and the ability to thrive in a fast-paced environment.
- Proactive, keen to learn new tasks and solution driven attitude
Just like our investments, our international team is stronger when we are diversified. At AIMCo, we draw upon the differences in who we are, where we come from, and the way we think to foster sophisticated solutions for Albertans. Doing business the right way means building an equitable organization inclusive of all races, genders, ages, abilities, religions, neurodiversity, identities, and lived experiences. Simply put, when you can show up as your authentic self every day, you and your team can truly thrive — all in service of our clients and their beneficiaries.
Information :
- Company : AIMCo (Alberta Investment Management Corporation)
- Position : Office Manager, Luxembourg Office
- Location : Luxembourg
- Country : LU
How to Submit an Application:
After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Office Manager, Luxembourg Office job info - AIMCo (Alberta Investment Management Corporation) Luxembourg above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Office Manager, Luxembourg Office job info - AIMCo (Alberta Investment Management Corporation) Luxembourg in 17-04-2024 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.
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Post Date : 17-04-2024
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