Team leader - International Relations Office

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres ;focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

Under the Vice-rector for Partnerships and International Relations, the International Relations Office is responsible for developing and coordinating the international relations and activities of the University of Luxembourg. This involves providing support and feedback to the University management on international issues and concluding international agreements. Key tasks of the Office include, but are not limited to, preparing and assessing agreements with international partner universities, administering and promoting Erasmus+ mobility projects, leading digitalisation projects relative to Erasmus+ mobility, administering and promoting staff mobility, coordinating international visits to and from the University, promoting international opportunities for students and staff members, coordinating the EURAXESS Luxembourg network and hosting the initiatives of the University of the Greater Region.

As team leader of the International Relations Office (IRO), you will coordinate the activities of a team of about 14 International Relations Officers and you will report directly to the Vice-rector for Partnerships and International Relations. Joining the University of Luxembourg is a unique opportunity to actively contribute to the continued growth of one of the most international higher education institutions in the world and to work surrounded by very bright minds from 130 countries.

We’re looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you’ve come to the right place!

• Support the development and drive the implementation of the University’s internationalisation endeavour
• With the Vice-rector for Partnerships and International Relations, drive the University’s strategic partnerships (national and international) and oversee their development and implementation
• Co-construct with the three faculties a “hub and spoke” network and define efficient processes linked to internationalisation activities that facilitate student and academic staff mobility
• Establish regular exchanges with all entities and relevant central services to ensure a dynamic student and academic staff mobility
• Provide expert advice and support to the University management on international issues
• Provide expert advice and scrutinize international agreements and project applications
• Prospect additional external funding, notably from Erasmus+ and nationally, to increase mobility and training offer to master students, doctoral candidates, and staff.
• Address complex issues considering the University of Luxembourg constraints and regulations, analyse demands from various stakeholders, and propose solutions
• Restructure the organisation of the IRO, develop its communication plan, and sets its objectives with the VRP to optimise its mission, performance, and visibility
• Elaborate and implement the annual planning and budget of the IRO
• Lead the team, sets its yearly and long-term objectives, and facilitate the professional development of staff
• With the Vice-rector for Partnerships and International Relations, welcome international visitors and coordinate international missions from and to the University of Luxembourg
• Manage current relationships and foster new contacts with partner universities, embassies and other external stakeholders
• Represent the University at external functions, where appropriate

For further information, please contact Marie-Hélène Jobin (marie-helene.jobin@uni.lu).

• Academic degree at Master’s level in an area relevant for the position
• Minimum five years of professional experience in the field of international collaboration
• At least three years of professional experiences in a managing role
• Knowledge of the Luxembourg higher education and research sector is an asset
• Experience in the internationalisation of Higher Education frameworks and Erasmus+ funding schemes is an asset
• Proficiency in English and French, German and/or Luxembourgish are an asset
• Leadership, team spirit and coordination skills
• Problem-solving, results-oriented attitude
• Excellent communication and negotiation skills
• Tact, diplomacy, empathy and resilience
• Flexibility and adaptability in a changing environment
• The position includes travels abroad

What we can offer...

The opportunity to develop or contribute to a young and dynamic University, to hone your professional skills in a diversified and international work environment, and to lead a motivated team of a dozen of administrators.

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval
• Job Reference: UOL06461

Applications should include:

• Curriculum Vitae
• Cover letter
• Copy of diplomas

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR).
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …