Personal Assistant to CEO

The Vodafone Procurement and Connectivity Company (VPC) in Luxembourg is a vital part of the Vodafone Group, driving our ambition to connect for a better future. At VPC, we source products and services globally to ensure our business operates at its peak performance. Our mission is to support our people in delivering on our strategy, creating a brand cherished by customers, communities, partners, and colleagues alike.

We believe in empowering our team members, encouraging them to take ownership and make the most of their diverse talents. Continuous learning and growth are at the heart of our culture, fostering both personal and professional development.

We get it done, together.

The Personal Assistant will provide high-quality, proactive, professional, confidential, and administrative support daily to the Group SCM Director, Vodafone Procurement Connectivity CEO. The successful person must demonstrate a good understanding of concepts and procedures within their discipline and ensure the tasks are completed at a professional level.

You will:

• Coordinate and manage the CEO’s schedule with precision and professionalism, ensuring timely and efficient organization.
• Demonstrate reliability in managing personal and CEO’s time and commitments, ensuring seamless daily operations.
• Possesses a strong understanding of essential practices and procedures, including travel arrangements, system approvals, expense management, and purchase orders.Supports on ad-hoc requests including, coordinating events, and meetings; and arranging any necessary travel, accommodation, and catering requirements as needed.
• Manage tasks promptly and professionally, addressing all actions, correspondence, emails, and phone calls with a proactive approach.
• Act as a professional liaison for the CEO, effectively managing interactions with internal and external visitors.
• Prepare written communications on behalf of the CEO, ensuring clarity and professionalism.
• Operate positively under tight deadlines while building solid relationships with cross-functional partners, PA’s, and administrators across various Groups and Markets
• Act as the head of the administration team, managing the PA community in Luxembourg with excellence and authority.

• Executive Support Expertise: Proven track record of successfully supporting senior executives, showcasing exceptional organizational and multitasking abilities.
• Confidentiality and Trust: Demonstrates strict adherence to confidentiality, being a trustworthy and integral member of the team.
• Positive and Resilient Attitude: Maintains a positive, can-do attitude and remains calm and composed under pressure, demonstrating resilience in demanding situations.
• Business Acumen: Possesses a robust understanding of business needs, effectively identifying and prioritizing stakeholders, and building sustainable relationships to drive enhanced business performance and optimal value outcomes.
• Adaptability and Supervision: Evaluates, leads, learns, and adapts to changing demands and situations, showing flexibility and proactive leadership.
• Effective Communication: Demonstrates clear and effective communication through all channels, adapting communication styles to meet stakeholder preferences.
• Customer and Stakeholder Focus: Takes ownership of customer and stakeholder issues, investigating root causes and proposing alternative solutions to ensure satisfaction.
• Multitasking Proficiency: Capable of handling multiple tasks, sources of information, and customer interactions simultaneously, prioritizing effectively based on customer needs.
• Language Skills: Proficient in English with strong verbal and written communication skills. Knowledge of French and German is highly beneficial.

Worried that you don’t meet all the desired criteria exactly? At Vodafone we are passionate about Inclusion for All and creating a workplace where everyone can thrive, whatever their personal or professional background. If you’re excited about this role but your experience doesn’t align exactly with every part of the job description, we encourage you to apply as you may be the right candidate for this role or another role, and our recruitment team can help you see how your skills fit in.

We want you to feel happy and fulfilled at work, without compromising the other things in life that matter to you. Here are some of the ways we support this:

Annual Discretionary Bonus

• Rewarding your hard work and dedication

Generous Annual Leave

• 28 days of annual leave, with the option to buy an additional 5 days and the opportunity to carry over 5 days per year
• 1 additional day (Family Day) for personal milestones or special occasions
• 11 public holidays to enjoy time with family and friends
• 5 charity days per year to give back to the community

Flexible Work Arrangements

• Flexible working schedule to help you balance your professional and personal life
• 20 days to work from abroad, allowing you to combine work with travel and new experiences

Comprehensive Health and Wellness

• Lunch vouchers to support your midday meals
• Access to private AXA health insurance and a robust pension scheme to secure your health and future

Continuous Learning and Development

• Access to Vodafone University and online training resources to help you grow your skills and advance your career

You may have already heard of Vodafone - Were a leading Telecommunications company in Europe and Africa. But what you might not know is that we are continuously investing in new technologies to improve the lives of millions of customers, businesses, and people around the world, creating a better future for everyone.

As part of our global family, whether thats Vodafone, Vodacom or _VOIS, youll feel a sense of pride and purpose as you contribute to our culture of innovation. We pursue equality of opportunity and inclusion for all candidates through our employment policies and practices. We recognize and celebrate the importance of diversity and inclusivity in our workspace and we do not tolerate any form of discrimination especially related to but not limited to race, color, age, veteran status, gender identification, sexual orientation, pregnancy, ethnicity, disability, religion, political affiliation, trade union membership, nationality, Indigenous status, medical condition, HIV status, social origin, cultural background, social, or marital status.