Chief Archivist

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

We’re looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you’ve come to the right place!

You will be a key player within the DAF office in charge of building up, implementing, and updating the organization and management of the archives of the University of Luxembourg. As a young University, our institution is looking to further improve our ability to assess, preserve, manage, maintain, and enhance our archives. You will work with the top management, the UL services, the faculties, and interdisciplinary centers, as well as all archive producers, to define, develop and deploy archiving strategies, and ensure a robust framework to UL archiving.

You will bring specific expertise for:

• Defining project objectives for UL archiving, formulate project’s plans, provide key insight, strategic advices, and following up
• Leading a small Archiving team at UL, which is currently being established, starting with your involvement
• Assessing (both paper and digital) archiving needs and management in collaboration with archive producers
• Formulating, developing and updating classification plans (“tableaux de tri”) in cooperation with archive producers
• Defining the scope of the collection of permanent historical archives
• Working alongside all UL archive producers, mobilizing and federating them, to ensure strategy is translated into high-quality archiving procedures and to manage and mitigate risks and resources
• Coordinating the drafting and reviews of key processes and procedures and ensuring implementation and updates of major policies, procedures, tools, and relevant guidelines and templates
• Developing targeted projects favoring the preservation and promotion of some precise archival collections; e.g. audiovisual, oral histories
• Advising on digitization and drafting a proposal for an electronic document management
• Developing initiatives favoring the enhancement of archival collections, particularly in the context of user support, historical and heritage initiatives, and publications
• Maintaining strong relationships with external partners and relevant organizations in the field of archiving
• Ensuring regular reporting

• Master’s degree in Archives Studies and/or Records Management, or master’s degree in history with a specialization in archives
• At least 6 years of work experience in archives and electronic archiving
• Experience with Electronic Data Management Systems
• Previous experience in academia and research environment would be appreciated
• Excellent understanding of (paper and digital) archival and electronic document management standards
• In-depth understanding of the legal and ethical framework for public archives, personal data protection (i.e., GDPR), and copyright management
• Strong sensitivity to historical and heritage research issues; e.g. history of science, oral histories, audiovisual and born-digital material
• Operational skills, proficiency in office tools, archival management software, EDMS, processing tools
• Fluency in English and French (written and oral) are mandatory. Good understanding of German and/or Luxembourgish is an asset
• Project management capabilities, and very good analytical and problem-solving skills with orientation to detail
• Ability to adapt to new situations and develop creative solutions in complex, multicultural and multi-stakeholder environments

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval
• Internal Title: Project manager
• Job Reference: UOL06522

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR).
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …