IP Administrator M/F

Help shape the future of intellectual property. Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK and a major worldwide actor with an international group of 16 offices worldwide.

The IP Administrator (EPGV) will be responsible for managing European patent grant and validation formalities including: entering deadlines; recording events; sending out appropriate reminders; and ensuring that case record information is up-to-date and appropriate charges have been made, filing applications.

As part of team of IP Administrators, you will coordinate the validation process of our clients patents in Europe, monitor deadlines, liaise with clients, attorneys and national agents, use our internal system for encoding and ensuring for accurate information. Specifically, you will:

• Handle validation instructions received from clients, communicating with clients as appropriate during the validation process, and updating our systems accordingly.
• Check information/communications received, and update database systems.
• Create new case records, capturing case details from client instructions.
• Obtain and verify case status information through use of the EPOLine/CMS system.
• Monitor upcoming deadlines through the case management system and liaise with attorneys accordingly; preparing and filing official responses to the EPO when required.
• Check all documents, as necessary, for errors and arrange corrections, as required.
• Communicate with foreign associates and Government bodies as required.
• Create and send out appropriate standard letters and forms.
• Attend to payment of required fees.
• Liaise with other teams and Patent Attorneys as appropriate.
• Record any changes related to the owners (Transfer, merge, change of name and/or address) during the validation window and liaise with the Recordals team if needed.
• Manage annuities due during the validation window based on client’s instructions and liaise with the Renewals team if needed.

The successful candidate will have:

• Between 1-5 years of experience in a similar position in the field of IP
• Bachelor’s degree or equivalent
• Proficient in English. Any additional languages would be advantageous

In addition, the successful candidate will be able to demonstrate:

• A highly motivated and pro-active attitude
• Excellent attention to detail
• Excellent organisation and prioritisation skills
• Well-developed communication skills, both verbal and written
• The ability to work effectively both independently and as part of a team

• Competitive salary dependant on experience
• 28 days’ annual holiday, plus statutory holidays
• Complementary health insurance and life insurance
• Lunch vouchers
• Flexible working hours
• Hybrid working arrangement according to local legislation
• Training and development opportunities