Office Manager - Law Firm

Why apply ?

Do you want to work in an international environment in a firm that has over 50 offices worldwide?

Would you like to be part of a dynamic and enthusiastic team?

Would you like to join a firm that offers employees and partners the opportunity to play a key role in strengthening the office and presence within the Luxembourg market.

About the offer

Permanent contract

Location : Luxembourg

Top 3 Key competencies :

• Organised
• Proactive
• Fluent French/English

About our client

Sector : Law Firm

Values : Collaboration | Networking | International Mindset

Employees : Worldwide : 2000+

Your missions

The Office Coordinator will be supporting all tasks related to office management.

The person will be in charge of:

• Warmly welcoming clients and managing telephone calls to relay accurate messages.
• Handling incoming and outgoing mail, including coordination with DHL and courier services.
• Ensuring daily office maintenance for a safe and clean reception and common areas.
• Overseeing the reservations of meeting rooms and ensuring proper setup, including drinks, brochures, and technology.
• Managing the procurement of supplies, lunches, groceries, etc.
• Validating and uploading vendor invoices.
• Establishing effective communication with suppliers, vendors, the landlord, and the maintenance team.
• Serving as the primary contact for IT matters and collaborating with our Benelux IT team.
• Coordinating with business services teams from other international offices, including marketing, compliance, IT, and finance teams.
• Handling filing and archiving responsibilities.
• Assisting in the onboarding and offboarding processes of staff members.
• Contributing to the organization of office events.
• Providing support to team members for ad hoc requests.
• Acting as a backup for the Office Manager.

Your ideal profile

• 1 to 2 years’ experience in a similar position
• Fluent in French and English, German knowledge will be considered as an asset
• Proficient in Microsoft Pack (Word/Excel/ PowerPoint/Outlook)
• Pro-active, dynamic, highly organized, team-spirit and rigorous
• Excellent communication skills

A candidate experience with Source Up, it’s …

• Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
• Access to your test results to guide you to your best career choices
• Interview coaching session before the client meeting
• Consistent and fair recruitment process with respect, transparency and trust