Junior Associate CoSec

Location Luxembourg - 26A Boulevard Royal Business - Real Estate Brookfield Real Estate Group is one of Brookfield’s primary operating groups. The Real Estate Group is one of the worlds largest investors in real estate, with a global portfolio that includes office, retail, multifamily, logistics, hospitality and alternative real estate assets on five continents. The Group owns and operates approximately $276 billion of assets representing the most iconic properties in the world’s most dynamic markets. We seek to generate value by leveraging our operating expertise and focusing on our core real estate capabilities of leasing, financing, development, design and construction as well as property and facilities management. For more information, visit https://www.brookfield.com/our-businesses/real-estate . Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Job Description Role Overview To become a member of the Company Secretarial team in Brookfield’s Luxembourg office, responsible for European Real Estate portfolio companies and other fund investments. The position will report to the Manager and will work closely with the Legal and Finance teams in Luxembourg and London, the Board of Managers and external stakeholders including legal advisors, banks etc. Key Responsibilities: Company secretarial and governance:

• Ensuring efficient day to day administration/ operation of all companies managed by the Luxembourg office (full investment cycle – support in incorporations, restructuring, and liquidations)
• Planning of quarterly board meetings and other board meetings such as but not limited to the approval of investment opportunities, financing/funding transactions for the portfolio companies and ensuring that they are held in a timely manner.
• Preparing Board papers, understanding of matters to be discussed, attendance at Board meetings, and having strong minutes taking and drafting skills.
• Drafting of internal financing documents (IFL, IBL, S115 contributions etc)
• Responsible for timely responses to audit queries and the organization of annual accounts approvals and filings together with other team members.
• Producing structure charts and ensuring that the AML/KYC procedures are duly respected as well as taking care in responding to AML/KYC compliance queries from lenders, banks, and other service providers.
• Actively supporting Brookfield’s investments and capital markets teams in the execution of individual or portfolio company transactions, e.g. acquisitions, disposals, financings etc.
• Reviewing accuracy of documents before presentation for signature to the Board or third parties.
• Ensuring timely updates of registers, filling with RBE and RCS, LEI applications as well as having a good understanding of FATCA and CRS classification and filling formalities.

Organizational, management and support (including administrative tasks):

• Ensuring effective communication and coordination with the legal and finance team
• Maintaining the document database, ensuring that all the books are kept team-up to date and organized.
• Improve process of optimization and digitization by leveraging on technology to enhance efficiency and accuracy.
• Support and contribute to enhancing best governance practices.

Technical Skills / Requirements: Education & Certificates

• Relevant professional qualifications (e.g., ICSA or law degree) are highly desirable.

Professional Experience

• At least 2 years’ professional experience in the company secretarial and governance space in Luxembourg
• Good knowledge and understanding of Luxembourg corporate Law, governance principles and practices.
• Experience as a Company Secretary with a focus on operational entities will be considered as an asset.
• Fluency in English is mandatory, any other language will be an advantage.
• Good experience in coordinating with stakeholders e.g. Legal advisors and financial advisors
• Proven track record of transaction execution experience.

Competencies & Attributes

• Strong organizational and communication skills.
• Attention to detail.
• Positive / hands-on and collaborative attitude and willingness to construct good working relationships.
• Flexibility and ability to handle pressure while ensuring timely response and delivery.
• Excellent office skills (Excel, Word, Adobe, Outlook)
• Ability to identify and implement IT tools and systems to enhance efficiency for the Corporate Secretary function

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.